Artline Popmate Refill Ink - Black

CREATIVE
OPERATIONS
ASSISTANT

Location: Illawarra
Job Type: Part-Time contract, with potential to move full-time.

WHO WE ARE

Found Objects Group, operates at the intersection of art, design, and technology across four distinct businesses:

Wonderwalls: Street art agency and festival, managing artists and large-scale public art projects
Crown Art and Design: A DROP-in service for 35mm film development and accessories
Proof Printing: garment printing, including screen printing, embroidery and DTF
Object Studio: Creative studio delivering design and branding solutions for the above business and external clients

WHO We’re looking for

We’re looking for a Creative Operations Assistant to anchor and elevate operations, balancing essential admin and warehouse coordination with smart systems, automation, and workflow optimisation. This role demands someone tech-savvy, detail-oriented, and proactive — able to keep pace with a growing creative business and ensure smooth operations behind the scenes.

WHAT YOU’LL DO

You will be the operational backbone, supporting day-to-day workflow, warehouse management, digital systems, and fulfilLment.
Your work enables the creative teams to focus on their craft while you handle coordination and logistics efficiently.

Wonderwalls

Coordinate artist project schedules and timelines
Manage communication with artists, clients, and suppliers promptly
Transfer project details into planners and Trello boards
Coordinate material/equipment orders and follow up on logistics.
Support invoicing and artist payments
Track deadlines and assist with artist onboarding and documentation

Warehouse & B2B ServiceS

Manage order workflows including click & collect and drop-in fulfilLment for B2B clients
Respond professionally to customer enquiries via phone, email, and Instagram
Coordinate print and packaging restocks, maintaining accurate stock records
Update order statuses and send confirmations promptly
Support product launches and maintain organised inventory and order records
Perform basic content management for online platforms as required

Proof Printing

Support day-to-day print production workflow and customer service
Process orders and liaise with suppliers for materials
Schedule print jobs and communicate progress to clients
Manage dispatch, click & collect orders, and workflow documentation
Maintain print studio organisation and stock levels

Object Studio

Manage studio inbox and internal communications
Schedule meetings, project check-ins, and creative reviews
Maintain digital filing and project tracking systems
Assist with proposals, reports, and presentation decks
Coordinate travel and client meetings
Manage subscriptions, licences, invoicing, and timesheets

Found Objects HQ
Warehouse & Operations

Oversee warehouse organisation: stock storage, accessibility, and tidiness
Monitor inventory levels, coordinate restocks, and liaise with suppliers
Handle click & collect and online order fulfilLment accurately and efficiently
Streamline packing, labelling, and dispatch workflows
Support daily operational tasks including receiving deliveries and quality checks
Assist with office and warehouse supplies, equipment maintenance, and general studio upkeep
Support digital systems and workflows to optimise operational efficiency

WHO WE’RE LOOKING FOR

You thrive in structured environments but think creatively about process improvements
You take initiative, own problems, and develop practical solutions
Solid experience OR understanding in admin, operations, or studio/warehouse coordination
Strong organisation and time-management skills, keeping multiple workflows on track
Confident with digital tools and project management platforms
Clear, professional communicator in writing and verbally
Curious, detail-oriented, and keen to learn new systems
Calm and positive under pressure in a dynamic setting

Bonus

Experience working in creative industries or alongside artists/designers
Familiarity with workflow automation or digital project tools
Interest in exploring technology to simplify and improve operations
ready for an immediate start

WHY THIS ROLE IS DIFFERENT

you will Directly impact how we work — bringing clarity, order, and efficiency
Collaborate with a forward-thinking, creative team in a dynamic studio and warehouse environment
Autonomy to experiment and improve systems
Blend traditional admin with creative problem solving
Satisfaction in making workflows smarter & smoother.

how to apply

Email your resume and a brief introduction abou yourself to studio@foundobjects.online

We look forward to hearing from you.